Five Do’s and Don’t’s When Writing to Someone at Basic Training or Boot Camp

So now your son or daughter, boyfriend or girlfriend, brother, sister or friend has headed off to Basic Training or Boot Camp. These next 8 to 10 weeks, or in the case of Marines 13 weeks will be some of the most challenging times for them and you.

Away from home, parents, loved ones, buddies and friends and surrounded by strangers (the other recruits) and non-smiling TI (Technical Instructors) or DI (Drill Instructors), the questions are… How do you stay in touch with them? How often should  you write? What should you say to help through the training until you can see them again at graduation?

Here are 5 simple Do’s and Don’t’s.

The DO’s.

  1. Simply write often to your soldier, sailor, airman, marine and guardsman.
    Remember …The best time of the day for these recruits will be ‘Mail Call’ ….especially when their name is called out!
  2. You don’t have to write a long letter; short upbeat notes from home can be just as effective.
  3. Send them photos, news about their favorite sports team or what’s going on at home.
  4. Use plain white envelopes, don’t decorate or scent the envelopes; this can get the Technical Instructor or Drill Instructors attention… usually not a good thing.
  5. Do tell them that you’re proud of them and that you’re looking forward to seeing them at Graduation or when they return home from training for a visit.

The Don’ts

  1. Don’t send money; they don’t have much spare time or access to shopping and all money is logged in and locked up. This more work for the Instructors and trouble for your recruit. I made this mistake myself!
  2. Don’t send pornography or ‘pin-up’ or nude photos, off-color or racist jokes or comics. These items can get your soldier, sailor, marine, airman or guardsman in serious trouble.
  3. Don’t send packages of goodies. Basic is not the time for ‘Care Packages”.
  4. Don’t complain about not being able to talk to them or about how lonely you are.
    They are worried about doing well in training, may be homesick  and wish they could talk more often to you. Hearing that you’re upset is another worry for them.
  5. Don’t send bad news…almost anything can wait until they have completed training.  Of course, in the event of family illness or death, you should contact the American Red Cross who will get in touch with your loved ones training commanders.

Services like Write2Them can make it easier for you and their friends to stay in touch while your loved one is at Basic Training or Boot Camp by letting you send email with attachments such as photos or newspaper articles, sport team updates, jokes, funny or inspirational stories, favorite quotes or Bible verses.  You can find more information about the Write2Them service at

About Helen Simmons

I am founder and Executive Director of Write2Them, a nonprofit organization dedicated to improving communication between family members and loved ones in military service by turning email into letters from home. You send email and your loved one receives a letter. I am a proud mother of a Airman, a wonderful daughter, son-in-law and grandbabies and wife to my wonderful supportive husband of 34 years.
This entry was posted in Basic Training, Military Basic Training and tagged , , , , , , , , , , , , , , , , , , . Bookmark the permalink.

262 Responses to Five Do’s and Don’t’s When Writing to Someone at Basic Training or Boot Camp

  1. Tami says:

    When I wrote to my boyfriend, i put pvt first name, last name on accident for about 15 letters. When I think its suppose to be pvt. Last name, first. Will he still get my letters? He got a few a few weeks ago but none lately

    • Tami,
      I really don’t think that the order of the name would affect the mail delivery significantly.
      If he has confirmed that he received some of the letters you’ve sent and the address on his envelope matches the addresses you have been sending to, I wouldn’t worry about it.

      Helen

  2. Kathi says:

    Why only white envelopes?

  3. Jess says:

    My friend left for marine Bootcamp much earlier than expected and I was out of town when he left so I never got to give him my address. We had talked about sending letters but we thought we had a few weeks to figure things out. We didn’t get a real goodbye just texting so I’m not sure if I should write him or not. I know none of his other friends are writing him and I see that you mentioned it could really impact their experience for the better. Is there anyway I could write him before receiving an address? Seeing as he doesn’t know my address he won’t have anywhere to send the form to.

    • Jess,
      That’s really nice that you want to write to your friend.
      I suggest contacting his parents and seeing if they will give you his address.
      I am sure that your friend will really enjoy your letters!
      Helen

  4. Zain says:

    Hi Helen!

    My package was delivered to Fort Sill on 8/1. In addition, I received a letter from my soldier on 8/7 stating that she has not received any of my packages or letters. Is this normal?? How long can it take? Its 8/11 now and I’m hoping her next letter says she received it, but I didnt think it would take this long to get to her, especially if it was delivered 6 days before her letter to me.

    Thanks,
    Zain

    • Zain,

      I am sorry I didn’t respond sooner; we’ve been very busy.

      Most trainees can’t get any packages during basic training. Did you ask her in one of your letters if she could receive a package before you send it out to her? It’s possible that because you sent a package that they are holding it until graduation.

      Zain, I am not sure exactly when you started sending her letters because you’re not using the Write2Them service, so I can’t tell you if it’s a normal time span. We usually tell people 2-3 days depending on the location. During the summer months, the training locations are in full swing with many trainees receiving mail, so there may be some delays at Ft. Sill.

      Did you check the address on her letter with the address you have been using on your letters to her?

      Improperly or misaddressed mail certainly will delay a letter.

      I hope by the time you’ve read this that she’s received all of your letters and that package you sent.

  5. Kenia says:

    Hey.. I have a question my bf left to boot camp 15 days ago. I mailed him some letters the first and second week..Do y’all think he got them already?.. I still haven’t gotten one from him yet! Thank you.

    • Maria says:

      Hey, my boyfriend leaves for bootcamp tomorrow… and I’ve talked to his mom, and she told me that the first like two-three weeks, they’ll be settling in and start training, so they won’t have as much free time for right now. However, I don’t know if it’ll be the same for every branch. My boyfriend’s mom was in the Navy and he’s joining the Marines so I guess it all depends on their DI.

      I hope this helped somehow!🙂

      • Maria,
        Thanks for sharing the information.
        Those first weeks of training are very difficult and at the end of the day your boyfriend and the other recruits or trainees will be very tired!
        That means, don’t expect a lot of letters from him😦, but you keep writing lots of letters to him. Hearing his name called at Mail Call will definitely brighten his day and keep him going during those long hot days of boot camp!

        Helen

  6. Zain says:

    Hi Helen,

    Firstly, thank you for this wonderful and informative website.

    My girlfriend was shipped off to basic training in Fort Sill on July 19th. Today we received our first letter from her! I’ve been writing her letters every day since the 19th, so I’ve got so many that I still was unable to send out (since we had no address till now!).

    So, my question is: can I send one of those 11×15 big yellow envelopes with all of my letters in there at once? I was planning on individually enveloping each of the letters, then putting all of those envelopes [along with some pictures] into the bigger yellow envelope.

    Thank you again and hope to hear from you soon,

    Zain

    • Zain,
      Thanks for the kind words. I am glad you’re finding the blog helpful.
      It’s really neat thing that you’ve been writing to her all along. I know she’ll love getting those letters from you.

      I don’t think you should send all the letters in a large envelope.
      I am sure the drill instructor will closely monitor the contents of an envelope that large, because he or she will be looking for
      items that shouldn’t be sent to trainees during boot camp.
      Just put the letters in normal size white envelope and mail them. Also don’t send too many loose pictures.
      They have to keep every neat and organized in their foot lockers.
      The last thing that need is a lot of different size pieces of paper to keep together.

      That one of the great things about our Write2Them letters all the photos just print right out in the letter in full color.
      Easy to keep neat and organized as the letter folds and goes right back into the envelope.

      Keep writing to her…she needs to hear your encouraging word of support!

      Best regards,
      Helen

      • Zain says:

        Thank you for such a quick response! I will definitely heed your advice.

        Actually, the main reason I wanted to send the large envelope is because I had a 11×14 collage made with our pictures, including her family’s pictures. So it would be my letters plus the collage that would go in the envelope. This particular envelope is the one from the USPS, if that matters.

        Should I still send it ?

        Best,
        Zain

      • Zain,

        The photo collage sounds wonderful! I am not sure that she will have room for it during boot camp.
        That might be an awesome gift for her graduation before she heads off to her tech or advance training school.
        Maybe one of our ARMY families could advise Zain better about the size of the collage. Does anyone have any experience with this?

        Helen

      • Zain says:

        Helen,

        Do you think if I send the larger envelope that she will still receive it? I have about 10 letters + the 1 collage to send to her , which wont fit in a regular envelope. I am okay with them inspecting it, as long as my partner receives it without any delay!

        We just got her letter with address today!!! Can’t wait to send it to her with the fastest shipping possible haha

        Thank you,
        Zain

  7. Krista says:

    My best friend just went to boot camp for the marines, she wrote me a letter and I just got it yesterday. She seemed really down, and the only thing that seemed to be upbeat in the short letter she wrote was that she was excited to see me in a couple months. I’m worried about her, I wanna send her a few pictures of how much my dogs grew, and write her lots but I’m afraid she will get in trouble. Do you think sending a photo of my puppies would be ok? I wanna cheer her up.

    • Krista,

      We have families that send photos all the time to their Recruits at Parris Island and MCRD San Diego.
      Your friend needs her girlfriends back home to keep her up-to-date on everything that’s going on. You can bet that she misses you and that she’s working extremely hard.
      I am always in awe of our Marines!

      Photos of family, dogs/cats, and most anything are fine. Just remember that part of the training is having to keep everything very well organized which includes photos and letters. All the photos attached to Project Write2Them letters are printed in full color…from your phone medium size is perfect.

      Yes. Send the photos…it will definitely cheer her up!

      Helen

  8. john says:

    can you help me obtain the address to write my son letters? hes at fort sill in Oklahoma city doing basic training for the army national guard

    • John,
      Once you get the address, I can give you some advice on the formatting, but unfortunately I don’t have access to the address.
      Perhaps her family has received it already, I suggest asking them.

      Helen

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s