Planning a Party Before Your Son or Daughter Leaves for Basic Training or Boot Camp.

I’ll admit it; I do like to gather friends and family together for any occasion…or for no occasion at all, other than to spent time together!

Before our son headed off to Basic Training at Lackland AFB in San Antonio, Texas, we gathered friends and family together for a party! My son wasn’t too excited about the idea initially (he didn’t want to be the center of attention), but during the party he told me how much he enjoyed it and thanked me for putting it all together.  I know the idea of having a celebration when you worried sick and sad about your ‘baby’ heading off to the military seems like the wrong thing to do, but a party or get-together can be a wonderful memory for all of you.  Focusing on the party plans can be a welcome diversion to all the worry and anxiety that you’ll have before they head off to boot camp or basic training.

The get-together can be as easy as a Saturday or Sunday open house with sodas, lemonade, ice tea (or hot coffee and tea) and cake and cookies or it can involve more substantial food offerings like a backyard BBQ, pasta and salad or cold cuts.

Here are some ideas for making this party or get together special.

Party Planning – The Details

1) Set the date and time. I would recommend 2 to 3 weeks before your loved one is scheduled to leave, in case the report date gets moved up.  3 hours is a good amount of time for an open house; 6-9 on weekdays and 1-4 on Saturday and Sundays.

2) Send out invitations or call family and friends with all the details (date, time and place).

3) Every family and area of the country has their own traditions and expectations of food and drink that will be offered at a party or gathering.  Time of day has a lot to do with the amount and type of food to serve. One idea is to have all of your son or daughter’s family favorite recipes. Another idea is to plan a “Souper” party with soup and chili along with assorted breads, crackers and chips.

Cake, pies and cookies are good sweets and the cake can serve as the table centerpiece until eaten.Most bakeries can reproduce the military insignia on the cake and add appropriate words such as “Basic Training (or Boot Camp) is a piece of cake” or simply “Best Wishes” or “Good Luck”, etc.

If people want to help out by bringing food and drinks, be ready with a suggestion for them.

Just make sure that you keep it simple and ask family and friends to help so that you can enjoy this time, too.

4) Decorations and balloons make any get-together more festive and this party is no exception!

Red, white and blue decorations lend that patriotic feel to the occasion and can be used for any branch of military service.  For Air Force, you might want to add silver to the mix. For the Army and Marines, you might select a camouflage theme. For Navy and Coast Guard, a nautical theme might be appropriate. You can find Service specific decorations, table and party ware in party stores or on-line at several different sites.

5) Take lots of photos of your son or daughter with  family and friends.  Remember to get  photos of you with the new recruit and other family members and of course, their friends. You can print out these photos and they can take them along to Basic Training or send them out in your letters after they arrive at boot camp or basic training. Photos of friends and family and don’t forget the family pets are always welcome in those letters!

6) Have a notebook handy for family and friends to write down notes of support and best wishes to your son or daughter. They will enjoy reading these on the plane to their training location or when they need some support during Basic Training or Boot Camp. Make sure that they put their mailing address in the book so your son or daughter has these addresses for filling out the security information for graduation day passes.  While your son or daughter will probably be too tired to send many letters to family and friends back home, but having the addresses will certainly help, if they do want to write.

7) Another idea is to have a stack of postcards available so guests write a short note. Once you receive your  mailing address at Basic Training, you can address the cards and send them out.

8) For making sure that your Recruit gets lots of notes from family and friends, you might want to look at a service such as Write2Them, which lets family and friends send email to a special email address and they make sure the emails are mailed out to your loved one. Be sure to get everyone’s email address at the party, so you can add them as Friends when you set up your Write2Them account. This way they can easily continue to send notes of support and photos to your loved one via email throughout basic training.

Remember, whether your gathering or party just has immediate family or includes friends, this is a very special time. Be sure to enjoy these days and the time you spend with your loved one before they head off to Basic Training or Boot Camp!

I’d love to hear about your party! Share your tips along with any photos here!

About Helen Simmons

I am founder and Executive Director of Write2Them, a nonprofit organization dedicated to improving communication between family members and loved ones in military service by turning email into letters from home. You send email and your loved one receives a letter. I am a proud mother of a Airman, a wonderful daughter, son-in-law and grandbaby and wife to my wonderful supportive husband of 33 years.
This entry was posted in Basic Training and tagged , , , , , , , , . Bookmark the permalink.

34 Responses to Planning a Party Before Your Son or Daughter Leaves for Basic Training or Boot Camp.

  1. julia s says:

    This blog post is how I found your service. came up through a google search for decorating idea before my daughter left for basic training. Thank you

  2. Ibis Rosa says:

    Very nice to hear that I’m not the only one who is heartbroken and proud at the same time . My 19 year old son leaves in two weeks to Boot Camp , and like i said happy for him but so worried because will not see him for 13 weeks then he comes home for 10 days then again for 4 years , his the youngest of the boys .i am planning a get together with the family which the more i think about it my heart breaks in tears . very proud of him because this is what he wants to serve his country as a Marine . my blessing to all who serve our country….

    • Rosa,

      As you know, it is hard to watch our children grow up and embark on their life’s journey. We just have to treasure those moments that we are able to be together.

      I would recommend that you sign up at, which specifically offers support groups for parents of loved ones entering the Marine Corps. It is a great group and they provide a lot of information for ‘Poolies’ parents. For those reading this who may not know much about the Marines, a ‘Poolie’ is a new recruit at Marine boot camp. Once the recruit completes boot camp, he or she is then considered a Marine.

      Good luck to your son…Thank him for serving our great country.

  3. Lavonne says:

    My daughter was sworn in last week for air guards fighter wing. I cried a lot before this and I have sad moment s every night. Will miss her so much. I’m scarred and I am worried that she will come back some one very different. I want to be safe.

    • Lynn says:

      Lavonne, I had the same concern when my son left for basic training, that he would come back a different person. But he didn’t, he’s the same funny, happy guy he ever was, just more responsible. Your daughter will be fine, it’s tough at BMT but they’re taken care of and safe. :)

  4. Shirley Carriere says:

    My grandson leaves for the Army January 2, 2015 and I have been very emotional, but when I read your suggestion on the many ways I could have a positive distractions it was very good and helpful for me. And now I began to be more focused on preparing for a happy send off party for him. Thank you so much for your suggestions and ideas it helped me very much.

    • Shirley,
      I am glad that the suggestions were helpful. I know that you are very proud of your grandson’s decision to serve his country.
      Thank God we have young men and women who are willing to stand up and protect us.
      Stay strong,


  5. hopecrolius says:

    My son leaves for army basic training on February 3. “Heartbroken” and “proud” are the two emotions the moms and wives above have used over and over, and that sums it all up for me, as well. He is my one and only here on earth. It was his idea, and when I look back on it, he was always headed in this direction (He was talking about the Coast Guard when he was still 7 or 8). I couldn’t be prouder, and hoping to connect with other moms in the weeks and months to come. I live in a very “dove-ish” part of the country, and I feel very alone with both my bursting pride in my son’s decision to serve his country, and with my fears.

    • I know exactly what you mean. My son showed an interest in serving his country at young age too. Sad to say but military recruiters are not and were not welcome at my son’s high school, so I understand your comment about living in a ‘dove-ish’ part of the country.
      Without young men and women like our children, we would not have the freedoms we have in this country.
      Good job raising a patriot, Mom! Be proud! Hang in there.
      Best regards,

    • Craig says:

      M daughter is currently in BCT. She is my pride and joy. Has always excelled in everything she put she mind to. Her Mom is going crazy thinking she will be deployed asap. How has it been for you now that it has been a while? Maybe your not even here anymore, but if you are and would like to converse, my email is mr.csmithster at yahoo dot com. Not sure they allow email sharing…

  6. Rochelle says:

    My son is going to the Navy, he leaves on Feb.5, 2014, I am sooo sad and heartbroken, but I am happy for him, my baby. As I am looking for party supplies I am crying, I have to get it together. US NAVY MOM!!!

  7. Roseann says:

    Our son leaves December 9 2014 Iam always in tears he is my first and he was my miracle baby because I was told I would not be able to have children It is hard to let go but with the strength of God I will pull through. It was his sole decision to join the air force the ideas are awesome I hope to implement them for a send off and then stay calm for his greatest future.

  8. E. Harrigle says:

    Great ideas! Thanks so much for all the info:)

  9. Susan says:

    Our son leaves August 26, 2014 for Army National Guard basic training at Fort Leonard Wood in Missouri. Thanks for the NAMMAS and Write2Them info. Excited to tears about his and our new journey!

  10. Heather MacDonald says:

    I made a “return from boot camp time capsule”. I had the box out at his high school graduation party and when friends came by I offered a pen and index card to leave a message. Since his friends will be at college I thought it would be something to look forward to when he returns😊 also anyone who gave me their cell # will get the group text with his address to send letters.

  11. Tina Farley says:

    My daughter leaves for Army basics on Monday, I’m heartbroken but also proud! Your ideas are very helpful. Thanks!

    • Tina,
      Hang in there! It is so hard to let our children leave the nest and fly! Check out NAMMAS (National Association of Military Moms and Spouses); they are a wonderful group where you can get some support from moms who have been there too!
      You did a great job, Mom —raising a wonderful young woman who is willing to serve her country! Definitely be proud!!!
      Once you get her address be sure to write to her!


  12. Tina says:

    I love your ideas, my son leaves on my birthday(June 24), to go to National Guard in GA it’s gonna be difficult for me, but I am so excited for him. Tina

    • Hi Tina,
      I am glad you found the party ideas helpful! I am sure that you will have a special send off for him, but I know it will be difficult for you when he heads off for training. The “See ya laters” do get a bit easier, but it is never easy. No one can tell you how quickly those ‘growing up’ years go and no one can prepare you for them leaving the nest!
      I can’t imagine boot camp in GA during the summer months, but I know that the DI’s (Drill Instructors) will keep a close eye on them.
      Check out the NAMMAS (National Association of Military Moms and Spouses) for some great support.
      Also, check out Project Write2Them for making it easier to stay in touch while he’s off at boot camp.

  13. Dawn says:

    Thank you so much for sharing your ideas! This summer we will have a triple celebration as my son graduates high school at the end of May, 18th Birthday at the end of July and the 1st week of August will leave for USMC boot camp! I am definitely using your postcard idea, as well as the notebook!

    • Wow! You will have a very busy spring and summer! Enjoy each moment of these celebrations!
      Will your son go to Parris Island or to San Diego for training? Both locations will be blazing hot in August, but he will probably be training for heading off to boot camp and will be ready for the heat.
      You might want to sign up for website and specifically go to the Recruits parents section. They have wonderful information for Poolie parents…Recruits have to earned the title U.S. Marine and until graduation from boot camp are called Poolies.
      Thanks for sharing!

      • antoinette says:

        Wow I just stumbled across this and love seeing that I’m not alone..we just got a the date today for my 1st born son leaving to air force BMT on September 22nd so bitter sweet…I’m planning his send off gathering and will be using your ideas thank you so much…prayers to all of you and our baby’s :)

    • Brenda says:

      Hi Dawn! Congratulations! I too share the same triple celebrations…my daughter leaves Monday, June 1 for USMC boot camp in Parris Island, SC…she turned 18 May 18, graduated high school Tuesday, May 27 and will leave Monday, June 1 for boot camp!.

  14. Aisha Thomas says:

    This was a lot of help! My husband is leaving in a few weeks for bmt, and I really want him to know that he’s loved even when he’s away.

    • Hi Aisha,
      I am glad you found the blog helpful. Always be positive in your letters to him while he is away. It is very important to keep them focused on learning and doing well in training. They are under a lot of stress and don’t need to be worried about you. Even though it will be hard for you both, if you’re both focused on the great future ahead, it really helps.
      Check out the Facebook page for Air Force Moms are Angels; they have support group for each training squadron. Also, the National Association of Military Moms and Spouses is a great support group.
      Wishing you both the best,

  15. Heidi Bevis says:

    Thank you for the great ideas. My son leaves on Jan 21st for Lackland Air Force base. My heart is full and breaking at the same time. God Bless our troops!

    • Heidi,
      I know exactly how you feel…so much pride in your son’s decision, but concerned and worried at the same.
      I am glad you found the ideas helpful. Be sure to check out the Air Force Moms are Angels Facebook page. They are a great source of information and support for AF Moms. They also have private chat rooms for each TRS (Training Squadrons) while your son is at BMT.
      Are you going to be able to go the MEPS (Military Entrance Processing Station) to see your son take the oath of service?
      Thanks for your support and for raising such a great son that he wants to our country.
      Enjoy these special days before your son heads off to Lackland.

  16. Pansy says:

    Thank you for your article – my son leaves January 14, 2014 and considering Christmas celebrations we decided a date in January for his party, which is closer to his departure. We have shared great times through the Thanksgiving holidays also. I am very proud of my son’s decision to serve in our armed forces and support that decision entirely, but I am still “Mom.” This will help me through this time of transition. Again, thank you for sharing your ideas and for being a MOM WITH A MISSION. God Bless!

    • HI Pansy,
      I know that you are enjoying this very special time with your son before he heads off to Basic Training! It takes a special family to raise a child who is willing to serve in our military and protect our great country.
      Congratulations on a job well done!
      You might want to join the NAMMAS – National Association of Military Moms and Spouses organization; Lori Bell has organized some great communities for moms and spouses to connect on line. Great information in the Newbies group and she hosts monthly Chick Chats.
      Thank you for your positive support. God Bless you and your son in the days ahead.

  17. Sandra says:

    Awesome!! My son leaves to the U.S. Air Force October 29, 2013 two days before his birthday, so it will be a double celebtation. thank you for all your awesome ideas.

    • Sandra,
      I am glad that you found the ideas helpful. I am sure that your party will be a wonderful time for your family and friends.
      After the party be sure to post some photos. Also, you should check out the Air Force Wing moms website at and their Facebook page Air Force Moms are Angels and the Air Force Parents Facebook page. They have lots of information and are great support system for you.
      Good job for raising such a special person who is willing to serve in our country’s military! Please tell him that we appreciate his service!
      Best wishes to you both,

  18. Tara says:

    Wow! I love your ideas…my son is leaving Oct. 21st & I’m giving him an Army themed (camouflage) going away fish fry & will also have an airplane cake to surprise him since he’ll be an aircraft mechanic. I was going to have a large card for everyone to sign but I definitely love your ideas of the post cards, book signing & the Write2Them account as well.. I am so excited about his decision but my family will truly miss our soldier! Gods Blessing to you & your family & I certainly pray all is well with your son.

  19. Terri says:

    I love your post. We have a lot of the same ideas. My son is leaving in June and i needed something to occupy my mind. I am really worried about him but so proud of him at the same time. Unlike your son, my son enlisted with the Marines. Lackland is only a few miles away from my home as I am in San Antonio. Anyway, thanks for the ideas they are great and best of luck to your son.

    • I am glad that some of the ideas were helpful to you! The party was a great diversion with all the planning and preparation, but the ‘see ya later’ day did arrive and somehow I made it through, letting the tears flow only after that last hug and he had rounded the corner to get on the bus to the airport. Thank you for your good wishes for my son.

      I know that you’re worried about him, but he’s obviously a very strong, determined and motivated young man and I am sure he’ll do well.
      Yes, you should be very proud ….not only of his decision to serve our country as a Marine, but that you raised such a responsible young man, who is willing to step up to the challenge and serve his country!

      You did a great job, Mom! Hang in there!

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s